Improve Student Experience, Increase Revenue & Save Costs

Streamline Student Interview Scheduling

Get started today to see how Calendafy's Appointment Scheduling Software can help you increase your Student Admission inquiries by up to 42% in 2024.

Integrated with the tools you use

Share your availability & make scheduling easier

Whether your prospective students are a on plane, train or ferry, you can quickly share specific appointment links with them, so they can quickly book at a time that's convenient for you. 

Add to your:

  • Website, social media, newsletter
  • Email signature, email templates, email campaigns
  • Any other digital location of your choice
Streamline Candidate Interviews

The Recruitment Team's Solution

The time and efficiency of your recruiters are valuable.

The more time you can save on administrative tasks like scheduling appointments, the more free time you can dedicate to finding students, interviewing them, and guiding them through your admission process.

Spend less time back-and-forth emailing, and more time doing what you do best with your prospective students. 


Calendar Integrations

Calendar invitations are sent from your email address, to your student, when they book the appointment. Online meeting links will be added and you can customise the content and attach PDFs.

Automated Reminders

Reduce no-shows, cancellations or last minute rescheduling, with automated SMS & email notifications. Get more touch points with your students without the manual effort on your end.

Buffer Times

Add buffer times before and after your appointments. Giving you time to prepare for better student interactions and time to follow up diligently for a more seamless student experience.

Timezone Detection

Calendafy automatically detects the attendees timezone. Removing the common manual errors that occur when scheduling appointments with students from interstate or overseas.

Website Embed

Embed all, or individual appointments anywhere on your website. Copy code to embed or copy link to add to buttons. Add links on a PDFs, newsletters, email signature or anywhere else digitally.

Branded Page

Customise your booking page to match your brand. Add logos, business information and profiles. Unique URL with your educational institute's name and much more with Calendafy's modern design.

Multiple Attendees

Take appointments only when all team members are available. Customise attendees per appointment. Students can also add other people to the appointment when completing booking.

Convert More Students From Physical Marketing Material
QR Codes

As a Higher Education Institution, you're always marketing.

Universities and colleges alike need easy, intuitive ways for their future students to book appointments directly from their physical brochures, event banners & marketing material.

Get better conversion rates from your physical marketing spend by adding Calendafy QR Codes.

Designed for Higher Education

Calendafy is designed for higher education, making it easy to coordinate appointments with students, faculty, staff, and administrators. Schedule campus visits, meetings with admissions counsellors, and more with just a few clicks. No more back-and-forth emails, missed opportunities, or double bookings.

Benefits for your higher education institution:

  • Enhance the student experience by making it easy and convenient to schedule appointments with recruiters, counsellors, advisors, and other staff members
  • Customise appointment types and qualification questions to meet the unique needs of your institution and stakeholders
  • Increase lead conversion rates on website, marketing material, and recruitment outreach with quick timezone detection and immediate appointment scheduling on booking pages
  • Gain efficiency and productivity by reducing no-shows and missed opportunities through automatic notifications and reminders via SMS and Email
We've answered some of the most common questions we hear from the Higher Education Industry

Will our Higher Education Institution get an Account Manager even if we only have 1 user?

Yes! We are not your typical software company, where you only speak with bots or help pages. We treat every customer like our own team members.

Your dedicated Account Manager who specialises in our Higher Education Industry Pod will introduce themselves when you sign up for an account to help understand what you're looking to achieve and either guide you on how to set it up or do it all for you.

We proactively support your Higher Education Organisation get the most out of Calendafy's Appointment Scheduling Software, so that you can focus on what you do best - Improving the lives of your students.  Let us worry about scheduling your appointments.  No catch!

Can we cancel our subscription at any time?

Absolutely! Calendafy has built our reputation by putting our clients at the heart of every decision we make and we treat you the same whether you're joining or leaving.

We know things change and you may no longer need Calendafy. You choose the period you want to pay for (monthly or annually), it’s as simple as that. No lock-in contracts, no hidden fees. We know the feeling of being on hold for 30 minutes just to cancel a phone plan and will never put you through that!

Check our reviews out and you’ll see how much our customers love us and we love them - past and present. 

How long does it take to get Calendafy up and running?

You can setup Calendafy in just a few minutes and be ready to start taking future student interviews, online meetings, in-person appointments on campus or phone calls immediately.

However, if you need support in setting up your account, your Account Manager will have already introduced themselves and can help you with your setup if necessary. We'd recommend meeting with you Account Manager, as they will take all the work off your hands for you, but if you'd like to do it yourself, we will leave you to it and be on hand to support you and your team if needed. 

If I integrate my calendar, does Calendafy have access to my email account?

Absolutely not! Our calendar integration only checks the duration and available or unavailable status of the events in your calendar so that we don't get ever get double booked. We never store who you are meeting with, their email address, the meeting title, or any other details about the appointments in your connected calendar. We treat our users privacy and security with the utmost importance.

Can I accept payments from my students for tutoring when they book an appointment?

Yes. Our partnership with Stripe gives you the ability to accept deposits or payments in full, before an appointment can be booked. You create your own Stripe account from within Calendafy, create your products/services and their price, setup your nominated bank account to receive the payments, and you're ready to go. Just edit your appointment with the service i.e. Portuguese Tutoring and add the price e.g. $80.00 and when a student goes through your Calendafy booking process, the final step before being able to book the appointment, will be to pay for the appointment in advance (or pay a deposit).

How does the free trial work?

It’s very simple. We want you to have the full Calendafy experience. So, for the full 14 day free trial, you and your team have full access and functionality to the Calendafy platform and Account Management team. If it doesn’t suit your needs, we close your account and delete all of your data once the trial period finishes. 

Are there any limits to how many appointments we can have?

No. Unlike other software companies, we haven't limited the amount of appointments you can create.

We want you to use Calendafy as much as possible because the more appointments you receive, the more productive we are making the world, and we're saving your Higher Education Institutions staff and students time. 

How does round-robin work for multiple staff members and appointment types?

In Calendafy, you can create rules based on how you work. If you want a fair distribution of appointments, you can create a round robin. This means that Calendafy creates a queue (of your Team Members) and when a student, internal faculty member or anyone else books an appointment, Calendafy will search the availability of whoever was last in the queue. This gives a fair distribution of appointments across your team. If specific team members are specialists on certain services/appointments you have, you can tag that team member to that specific appointment type. This way only they will be booked for that type of service/appointment.  

We may add more team members in the future. Which plan should I choose?

You can add and invite more users from within your account at any time. If you reach your limit of users for your specific plan, no problem because you can upgrade from within your account whenever you need to.

Is Calendafy GDPR compliant?

Calendafy is proud to be an Australian company. However, since we have users globally and from the European Union, we have built Calendafy to ensure that all users receive the protection established under GDPR, as we are bound to do. Please visit our Privacy Policy for further information.

Is it easy for Students, or Staff members to reschedule or cancel an appointment after submitting their booking?

Absolutely! Inside the calendar invite they receive, after booking an appointment, there is a reschedule and cancellation link embedded so they can easily cancel or reschedule if something changes.

On top of that, to reduce the chance no-shows ,we also send a reminder email 24 hours before their appointment and an SMS (SMS Optional) 3 hours before the appointment. 

Setup your flexible schedule
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Share links or embed on your website
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Get new appointments booked
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Our vision, is to be the most customer friendly software company in the world.

TTV, NPS, RR. These may not mean much to you. However, we measure them daily, to make sure our clients are getting immediate value. Your success is our KPI! 

We're not your average software company, even though our prices are competitive, we believe people buy from people, so we hire the best people, invest in them and enable them to help you (not chat bots or support tickets).

We will work with your Higher Education Institute, to make sure you increase student inquiries, improve your student experience and save your team admin work.

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Too busy to learn a new software platform at your Higher Education Institute?

We'll set it up for you!

Fill in the form below, we'll give you a call to understand what you want to achieve, ask some expert scheduling questions, set everything up for you and you're ready to go. No learning how to use Calendafy, or how to set it up. We do it all for you, for free!

Don't believe a software company would do this, give it a try and help us fulfil our vision with you today!

Beautiful Digital Experiences
Custom Branded booking pages

Immerse clients in a booking experience that aligns with your brand guidelines and imagery. From logo to colours, we craft a seamless, professional look.

Embrace custom branded booking pages and transform your booking process into a beautiful digital experience for your clients.



In a rush, and want to discuss Calendafy with your team?

Download our brochure to share with colleagues and stay up to date with the latest trends in the Higher Education industry.