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Software to Manage Appointments, Reminders & Payments 24/7

Animation of Calendafy Team Organising Appointments
Integrated with the tools you use
Integrated to the tools you use


Calendar Integrations

Calendar invitations are sent from your email address, to your client, when they book the appointment. Online meeting links will be added and you can customise the content and attach PDFs.

Automated Reminders

Reduce no-shows, cancellations or last minute rescheduling, with automated SMS & email notifications. Get more touch points with your clients without the manual effort on your end.

Take Payments

Our Stripe integration allows you to take payments from your clients, as they are booking the appointment. No more chasing clients, or manually invoicing. Get paid on time, every time!

Buffer Times

Add buffer times before and after your appointments. Giving you time to prepare for better client interactions and time to follow up diligently for a more seamless client experience.

Timezone Detection

Calendafy automatically detects the attendees timezone. Removing the common manual errors that occur when scheduling appointments with clients from interstate or overseas.

Website Embed

Embed all, or individual appointments anywhere on your website. Copy code to embed or copy link to add to buttons. Add links on a PDFs, newsletters, email signature or anywhere else digitally.

Branded Page

Customise your booking page to match your brand. Add logos, business information and profiles. Unique URL with business name and much more with Calendafy's modern design.

Multiple Attendees

Take appointments only when all team members are available. Customise attendees per appointment. Clients can also add other people to the appointment when completing booking.

Website Redirect

Redirect your clients to any webpage of your choice, once the booking has been completed. This allows you to create a tailored and engaging interaction with your brand after they've booked an appointment.

How It Works

Setup Your Flexible Schedule & Integrate Your Calendar
calendafy product example
Create Your Appointments & Share Links or Embed On Your Website
calendafy product example
Get New Appointments Booked
calendafy product example
Strategically Timed Based On Data

Automated SMS & Email Reminders

Calendafy immediately sends calendar invites & confirmation SMS once appointment submission has taken place.

Another friendly reminder email 24 hours prior to the appointment & SMS nudge 3 hours before the scheduled meeting with all the appointment details included.

This not only reduces no-shows, or lateness. It also helps you and your clients plan your days accordingly. 

Brand Consistency Across All Touch Points
Custom Branded Booking Pages

Immerse clients in a booking experience that aligns with your brand guidelines and imagery. From logo to colours, we craft a seamless, professional look.

Embrace custom branded booking pages and transform your booking process into a beautiful digital experience for your clients.

On Brand Booking Page
Copy of Calendafy’s Advanced Forms (400 x 325 px)
Qualify Clients When They Book Appointments

Easily capture all the information you need from your customers!

Tailor your forms to suit your business. With free text questions, single and multi-choice dropdowns menus, you'll gather all the information you need from your attendees.  

Qualify Clients When They Book Appointments
Meeting Rooms

When a client or internal team member books an appointment, our intelligent system checks meeting room availability in real time and automatically reserves the best meeting room for the appointment type, ensuring a hassle free and efficient process.

For Appointments With Two Team Members Involved
Multiple Team Member Appointments

When a client or internal team member books an appointment, our intelligent system checks meeting room availability in real time and automatically reserves the best meeting room for the appointment type, ensuring a hassle free and efficient process.

Convert Physical to Digital Fast
QR Codes
Make it easy for your customers to book appointments directly from your physical marketing material e.g. business cards, brochures & shop window banners.
Add your Calendafy QR code to any physical location you can imagine. 
Secure Payment Hub

Stripe acts as a central hub and single source of truth for all your appointment payment transactions.

Whether clients pay deposits, make full payments, or pay for additional services, all the information is stored within Stripe's platform. This centralisation simplifies the process of tracking and managing your revenue.


Don't Have Time To Setup Calendafy's Appointment Scheduling Software?
Our Team Will Setup Your Account For You... FREE!

Once you sign up (even for a free trial), we'll meet with you over Zoom, understand what you want to achieve, ask some other expert scheduling questions, set everything up for you and you're ready to go. No learning how to use Calendafy, or how to set it up. We do it all for you, for free!

Don't believe a software company would do this? Give it a try and help us fulfil our vision with you today!

Share your availability & make scheduling easier

Whether you're a on plane, train or ferry, you can quickly share specific appointment links with your clients or prospective clients, so they can book at a time that's convenient for you. 

Add to your:

  • Website, social media, newsletter
  • Email signature, email templates, email campaigns
  • Any other digital location of your choice
How People Use Calendafy

Integrate Zoom or Microsoft Teams. When a client books an appointment, a calendar invite is sent with a unique meeting link. 


Your office location will be on the calendar invite. Customise the invite, to give instructions on where to park and what to bring. 


Let clients book phone calls with you, so you can prepare and be available. Helping reduce after hour calls, phone tag and much more.


If clients book you to visit them. They fill in their address, any other qualification questions and you have a more efficient schedule.


Seamless Integrations & Automated Efficiency

Unlock the full potential of your productivity with Calendafy's intelligent integrations. Seamlessly connect with Microsoft Outlook, Teams, Gmail, Google Calendar, Google Meet, Zoom, HubSpot, Slack, SalesForce, and more.

Experience unparalleled efficiency as our powerful automation effortlessly syncs your tasks, meetings, and communications across platforms, empowering you to focus on what truly matters.

Our vision, is to be the most customer friendly software company in the world.

TTV, NPS, RR. These may not mean much to you. However, we measure them daily, to make sure our clients are getting immediate value. Your success is our KPI! 

We're not your average software company, even though our prices are competitive, we believe people buy from people, so we hire the best people, invest in them and enable them to help you (not chat bots or support tickets).

Want to know more about us and our visions and values?

calendafy team example

You're learning more about us and our product, want to learn about the different packages we have? 

We have a range of valuable packages to fit different team sizes. Whether you're a solo entrepreneur, a local business or a large global enterprise, we have a package that will suit you perfectly! 

Our client base is a diverse community of users all across the world in different industries, business departments and company sizes, each with their own scheduling needs. 

Use the button below to visit our pricing page, where we explain our transparent pricing packages for different team sizes and the features that are included.

We've answered some of the most common questions we hear.

Will I get an account manager even if I have the Basic Plan?

Yes! We are not your typical software company, where you only speak with bots or help pages. We treat every customer like our own team members. Your dedicated account manager will introduce themselves when you sign up for a free trial to help understand what you're looking to achieve and then set it all up for you. We proactively support you, so that you can focus on what you do best and let us worry about scheduling your appointments.  No catch!

Can I cancel my subscription at any time?

Absolutely! Calendafy has built our reputation by putting our clients at the heart of every decision we make and we treat you the same whether you're joining or leaving. We know things change and you may no longer need Calendafy. You choose the period you want to pay for (monthly or annually), it’s as simple as that. No lock-in contracts, no hidden fees. We know the feeling of being on hold for 30 minutes just to cancel a phone plan and will never put you through that! Check our reviews out and you’ll see how much our customers love us and we love them - past and present.  

How long does it take to get Calendafy up and running?

You can setup Calendafy in just a few minutes and be ready to start taking online meetings, in-person appointments or phone calls immediately. However, if you need support in setting up your account, your account manager will have already introduced themselves and can help you with your setup if necessary. We'd recommend meeting with you Account Manager, as they will take all the work off your hands for you, but if you'd like to do it yourself, we will leave you to it and be on hand if needed. 

If I integrate my calendar, does Calendafy have access to my email account?

Absolutely not! Our calendar integration only checks the duration and available or unavailable status of the events in your calendar so that we don't get ever get double booked. We never store who you are meeting with, their email address, the meeting title, or any other details about the appointments in your connected calendar. We treat our users privacy and security with the utmost importance.

Can I accept payments from my customers when they book an appointment?

Yes. Our partnership with Stripe gives you the option to accept deposits or payments in full, before an appointment can be booked. You create your own Stripe account, create your products/services and their price, setup your nominated bank account to receive the payments, and you're ready to go. 

How does the free trial work?

It’s very simple. We want you to have the full Calendafy experience. So, for the full 14 day free trial, you and your team have full access and functionality to the Calendafy platform and Account Management team. If it doesn’t suit your needs, we close your account once the trial finishes. 

Are there any limits to how many appointments I can have?

No. The more appointments you receive, the happier we are because we love nothing more than seeing our customers being successful.

How does round-robin work for multiple staff members and appointment types?

In Calendafy, you can create rules based on how you work. If you want a fair distribution of appointments, you can create a round robin. This means that Calendafy creates a queue (of your Team Members) and when a customer books an appointment, Calendafy will search the availability of whoever was last in the queue. This gives a fair distribution of appointments across your team. If specific team members are specialists on certain services/appointments you have, you can tag that team member to that specific appointment type. This way only they will be booked for that type of service/appointment.  

We may add more team members in the future. Which plan should I choose?

You can add and invite more users from within your account at any time. If you reach your limit of users for your specific plan, no problem because you can upgrade from within your account whenever you need to.

Is Calendafy GDPR compliant?

Calendafy is proud to be an Australian company. However, since we have users globally and from the European Union, we have built Calendafy to ensure that all users receive the protection established under GDPR, as we are bound to do. Please visit our Privacy Policy for further information.

Can my customers reschedule or cancel after submitting their booking?

Absolutely! Inside the calendar invite they receive, after booking an appointment, there is a reschedule and cancellation link embedded to reduce the chance no-shows. We also send a reminder email 24 hours before their appointment and an SMS (SMS Optional) 3 hours before the appointment. 


In a rush, and want to discuss Calendafy with your team?

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